Village of Dieterich Board of Trustees met March 4
Village of Dieterich Board of Trustees met March 4.
Here is the minutes provided by the board:
The meeting was called to order by President Brad Hardiek and the Pledge of Allegiance was recited.
The following Trustees were present: Carrie Galbraith; Mike French; Mike Meyer and Jeff White. Trustee Steve Kibler was absent. With four Trustees and President Hardiek present, a quorum was declared to be present. Also at the meeting were: Clerk Brittny Gipson, Village Engineer Lee Beckman and Dieterich Unit 30 Superintendent Cary Jackson.
Engineer Lee Beckman started the meeting with his report, since he needed to attend another meeting soon. We are still on hold for the 2016 ITEP design work, since we are waiting for the SRTS grant recipients to me announced in March.
Lee reported he was almost finished compiling all of the answers and documents the Army Corps of Engineers had requested for the creek straightening project.
Lee presented a draft lot layout of the proposed Dieterich Industrial Park East. Trustees had some questions and suggestions for Lee. It was agreed that a set of covenants should be established for this new industrial and commercial area.
Engineer Beckman discussed the layout for the new sidewalk to the future Dollar General store on the north side of Rt. 33. In order to avoid the electric poles, it was agreed to construct the sidewalk on IDOT right-of-way. Lee will take care of the permit process with IDOT.
The Board reviewed the plans for the water and sewer service extensions to the new James Backhoe and Septic Solutions building. It was agreed that future maintenance on these lines would be the responsibility of James Backhoe and Septic Solutions, since these were private service lines being installed, not public mains. The water meter will be set in the alley just south of where the water main will be tapped.
Dieterich Unit 30 Superintendent Cary Jackson addressed the Board to give information and answer questions about the upcoming Effingham County School Facility Tax (CSFT) question that will be on the April 2, 2019 ballot asking voters if a 1% sales tax should be implemented in Effingham County. The tax would only be on items currently taxed. Items excluded from this 1% would be medicines, groceries, vehicles, farm inputs, etc. These new tax dollars will be divided among all public schools in the county based on their enrollment and could only be used for school facilities and maintenance. The Dieterich School Board has approved a position statement for their use of the new tax funds. They are pledging to pay off current bond debt and will not continue to levy for these bond payments, therefore decreasing the burden on Dieterich Unit 30 property owners by lowering their property taxes. Creating science labs is also another priority, along with an Early Childhood care facility, and continued maintenance needed to properly maintain the existing building. As Dieterich continues to grow, over-crowding in the classrooms will be a concern. The school would use these tax dollars to creatively find solutions for the future over-crowding anticipated in classrooms. The Board thanked Mr. Jackson for his presentation and information.
A motion was made by Trustee M. French; seconded by Trustee J. White to approve the omnibus agenda; approve minutes of the February 18, 2019 regular meeting; approve the Treasurer’s Report and approve Expenditures. Roll call was 4 yes and 0 no.
The Board discussed the $2,000 reimbursement requested by Roger Waldhoff for the cost he paid in 1990 to have a Village of Dieterich water main extended west from the Bishop Church to his home. Roger is requesting a reimbursement because this line now belongs to EJ Water since the Village and EJ Water traded assets in a barter agreement. The water main starting at the western edge of the Village limits going to Bishop is now property of EJ Water. There was no motion for any action to be taken on this matter.
The Board discussed the design and location of the future Hartke Subdivision sign. Dieterich business CJ Masonry will be donating 95% of the materials for the new sign. It was agreed the sign should be located on the east side of Liberty Drive a few hundred feet south of W. Section Street. The Board would like the letters to be backlit, so no spotlight or other lighting is needed for the sign. The Village will be responsible for installing the concrete foundation for the sign.
A motion was made by Trustee J. White; seconded by Trustee C. Galbraith to approve Ordinance 936-19: To Set Date for a Public Hearing for the Village of Dieterich Tax Increment Financing Redevelopment Plan and Project. Roll call was 4 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by Trustee M. French to approve Ordinance 937-19: Authorizing Execution of Release of Reservation of Possibility of Reverter (Dennis & Randall Funneman – Lot 93). Roll call was 4 yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee M. Meyer to approve Resolution 476-19: Appointing Bill Lane to the Board of Trustees of the Village of Dieterich, Illinois. Roll call was 4 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by Trustee J. White to approve Resolution 477-19: Support and Commitment of Local Funds for the Village of Dieterich, Illinois (USDA Rural Development Business Grant). Roll call was 4 yes and 0.
A motion was made by Trustee J. White; seconded by Trustee M. French to approve the submittal of an application for the USDA RDBG (Rural Development Business Grant) for $99,000. Roll call was 4 yes and 0 no.
A motion was made by Trustee J. White; seconded by Trustee M. Meyer to approve a 3 year investment of $1,000 per year to the Effingham County CEO Program. Roll call was 4 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by Trustee M. French to approve hiring Jeff Faught for contract mowing services for the Village of Dieterich Cemetery in 2019. Roll call was 4 yes and 0 no.
Trustees discussed the information given by Tick Tock Energy for installing solar panels at the lagoon and on the maintenance building. Everyone agreed the long- term electricity cost savings and government rebates made it an easy decision to have them installed. However, the Village did not have the initial $250,000 up- front installation cost in the budget. Tick Tock does offer financing options that could be a possibility. Clerk Gipson was asked to find out more information regarding the Tick Tock financing options.
Clerk Gipson informed the Board that our Veterans Memorial at Liberty Memorial Park has been chosen for the 2019 Tour of Honor. From April 1st through October 31st hundreds of motorcycle riders from all across the United States will be visiting our Veterans Memorial. We were one of seven Veterans Memorials in Illinois that were chosen. For more information on this event, go to www.tourofhonor.com.
At 9:12 PM a motion was made by Trustee M. French; seconded by Trustee M. Meyer to adjourn the meeting. Roll call was 4 yes and 0 no.