City of Neoga Council met September 10.
Here is the minutes provided by the council:
Call To Order:
The meeting was called to order at 7:00 p.m. by Mayor Tony Kepp. The Pledge of Allegiance was recited. Those present were: Commissioners Lindley, Edwards, Hartke, Groves, and Mayor Kepp. Others present were City Clerk Brenda Evans, City Treasurer Diana Foor, Building Inspector Jeff Morrison, Ralph House, and Jared Compton.
Minutes:
After reviewing the regular and executive session minutes, Commissioner Edwards made a motion to approve the regular and executive session minutes from August 27, 2018. The motion was seconded by Commissioner Groves. Ayes, Commissioner Edwards, Hartke, Groves, Lindley, and Mayor Kepp. Ayes, none. Motion carried. 5-0.
Public Affairs, Mayor Kepp:
Noise Ordinance-
Ralph House and Jared Compton discussed with the Council the need for a noise ordinance. House explained that they have a neighbor who has an ATV, go cart, and a mower that he rides around his property for hours on end. None of these “toys” has a muffler, and after a while the noise is unbearable. House explained that he have called the police, and for a while the calls were not being relayed to the department, but now the police have given them a warning. House said his wife is ill, and the constant noise has become a bigger problem. Jared Compton added that he has small children and they go to bed by 8 or 8:30 at night. Because of the noise they can’t go to sleep. Mr. House explained that the noise has not happened since August 31st, but he would like to know what action to take should it happen again. Mayor Kepp explained that he understood, and the city currently has an ordinance regarding noise. Kepp explained that depending on the problem, the police can cite the offender for a general nuisance under Section 38- 32 or unnecessary noise under Section 78-70 of the Code of Ordinances for the City of Neoga. The Council explained if the problem happens again, to contact the police. If that does not stop the noise, contact the office to see what steps to take next.
Payment Service Network-
City Clerk Evans explained to the Council that the city currently has over 80 ACH payments per month for water and sewer bills. However, each of those payments have to be manually keyed in and there is a chance of human error. This program will allow the utility customers to log onto the system and pay bills themselves. PSN will work with our current utility system and allow for debit card payments as well. City Treasurer Foor told the Council that this system will benefit the residents as well as the City. The beginning cost will be $2,273 and $624 per year. Currently the City pays $300 per year for the ACH payments through the bank. This amount will be saved with this company. Commissioner Hartke said that for $300 more a year this sounds like a great benefit to everyone and he made a motion to purchase the Payment Service Network system. The motion was seconded by Commissioner Groves. Ayes, Commissioner Hartke, Groves, Lindley, Edwards, and Mayor Kepp. Nays, none. Motion carried. 5-0.
Ordinance #922-09-18 An Ordinance Authorizing execution of Lease Agreement (Quality Network Solution, INC.)
After very little discussion, Commissioner Edwards made a motion to accept the ordinance as presented. The motion was seconded by Commissioner Lindley. Ayes, Commissioner Edwards, Hartke, Groves, Lindley, and Mayor Kepp. Nays, none. Motion carried. 5-0.
Ordinance #923-09-18 An Ordinance Authorizing Execution of Lease Agreement (Eastern Illinois Area of Special Education).
After the Council reviewed the ordinance, Commissioner Groves made a motion to accept the ordinance as presented. The motion was seconded by Commissioner Edwards. Ayes, Commissioner Groves, Lindley, Edwards, Hartke, and Mayor Kepp. Nays, none. Motion carried. 5-0.
Finance, Commissioner Hartke:
Treasurer’s Report-
After reviewing the treasurer’s report, Mayor Kepp ordered the financial report to be placed into the files of the City Clerk.
Public Property, Commissioner Groves:
Trane Hvac Contracts-
City Clerk Evans told the Council that things are starting to come together for the community center. Evans said that it has been very difficult to get some utilities switched over to the city’s name. Evans said that the HVAC system needs to get done soon and Trane has been to the center to review the system for us. According to the representative, the system is behind 23 upgrades and needs to be updated. Evans gave three contracts to the Council. One was to upgrade the Tracer Summit to a Tracer SC+ at a cost of $8,886. The second contract was for service. This contract would service all the equipment at a cost of $13,716. The third contract is for general inspection of the equipment twice a year. This contract was quoted at $4,291. The Council requested that City Clerk Evans bring it back to the Council with a graph at the next meeting.
Streets And Alleys, Commissioner Edwards:
Commissioner Edwards told the Council that the public works department is picking up limbs from the high winds over the weekend and mowing every day.
Health And Safety, Commissioner Lindley:
Commissioner Lindley said that the public works department has been able to address the drainage area on 7th Street by putting a new sidewalk in between Burrows and Shaffer Avenue.
Public Comments:
Building Inspector Jeff Morrison said the Zoning Board is still working on the ordinances and will have a meeting in the next few weeks.
Adjournment:
Commissioner Edwards made a motion to adjourn the meeting at 8:04 p.m. The motion was seconded by Commissioner Lindley. Ayes, Commissioner Edwards, Hartke, Groves, Lindley, and Mayor Kepp. Nays, none. Motion carried. 5-0.
http://neoga.org/sites/neoga.org/files/meetingminutes/September%2010%2C%202018%23%20.pdf
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