Village of Dieterich Board met August 7.
Village of Dieterich Board met Aug. 7.
Here is the minutes provided by the Board:
The Dieterich Village Board met in regular session on Monday, August 7, 2017 at 6:30 PM at Village Hall.
The meeting was called to order by President Brad Hardiek.
The following Trustees were present: Carrie Galbraith; Mike Meyer; Jennie Vail; Mike French; Jeff White and Steve Kibler. With six Trustees present, a quorum was declared to be present. Also at the meeting were: Clerk Brittny Gipson; Engineer Lee Beckman; Rick Browning; Taj Multani; Jacob Debourge; Donnie Dorn; Brian Niemeyer; Norb Lustig; Josie Lustig and Keith Stewart.
East Section Street residents Donnie Dorn, Norb Lustig and Josie Lustig were present to speak with the Board regarding a petition that was submitted by East Section Street residents to either remove the stop signs on E. Section Street at the intersection of E. Section Street and Old Mill Road or start enforcing the stop sign laws and excessive noise laws. The stop signs are mostly ignored by drivers and those who do stop, tend to accelerate quickly and their vehicles have such loud exhaust that the noise of them taking off from the stop signs is very bothersome, especially during the nighttime hours. The Board agreed, at the current time, they would ask the Effingham County Sheriff to increase patrols at that intersection to hopefully reduce speeding, not obeying the stop signs and excessive loud exhaust.
A motion was made by Trustee S. Kibler; seconded by Trustee J. White to approve the omnibus agenda; approve minutes of the July 5, 2017 regular meeting; approve minutes of the July 14, 2017 special meeting; approve expenditures; and approve the Treasurer’s report. Roll call was 6 yes and 0 no.
Engineer Lee Beckman reported that he is hoping the field checks with IDOT will happen in the next two weeks for the 2013 ITEP project. He is now hoping for a spring 2018 construction start, since IDOT still has not conducted the letting.
We are still waiting for the Engineering and Joint agreements from IDOT for the 2016 ITEP project. He anticipates the 2016 ITEP could still be built in fall of 2018. The Village needs to conduct an Engineer Request for Qualifications (RFQ) for the 2016 ITEP project, as required by IDOT. The RFQ has been published with a deadline of August 31, 2017. The Board will decide on the project engineer at the September meeting.
The maintenance building is nearly complete. Gutters still need to be installed and all punch list items should be finished in August.
There are six sections of the new North Pointe sidewalks that already have cracks. Engineer Beckman discussed the Board’s options for these sections. It was agreed that they should be replaced by contractor K&A Lewis at no charge to the Village.
The Board agreed that while a concrete truck was coming to Dieterich, we should ask if Keith would be able to replace other sections of sidewalks throughout town that are badly cracked.
A motion was made by Trustee M. French; seconded by Trustee J. Vail to approve Larry Heuerman's bid of $23,653.50 for 2017 MFT road maintenance expenditures. Roll call was 6 yes and 0 no.
A motion was made by Trustee S. Kibler; seconded by Trustee J. White to spend up to $1,000 on new shelving for the maintenance building addition. Roll call was 6 yes and 0 no.
Village employee Rick Browning reported on the Village owned equipment that is not needed. The Board agreed that we would sell unused equipment. Clerk Gipson was asked to draft an ordinance for consideration giving permission for specific pieces to be sold or auctioned.
The Board discussed maintaining the ditches on North Main Street, since the weeds were starting to get tall. It was agreed that we should consult IDOT and check their maintenance schedule before we do anything.
Rick and the Board discussed holding off on the lagoon aeration line cleaning, since Sigel was not going to clean their lines yet. The travel expense to get the cleaning company would be higher, since we could not split the expense with Sigel.
The Board asked that Rick and Mike stop letting people borrow Village equipment. Only Board members or Village employees should be allowed to use Village equipment.
Jacob Debourge with Lucky Lincoln Gaming was present to answer any questions the Board had regarding Dieterich Mart’s desire for a liquor license classification change. Dieterich Mart has requested the Board consider changing their liquor license from a Class A package sales license to a Class D consumption and package sales license in order to make an application to the State of Illinois for video gaming terminals.
After discussion, no Board member was in favor of making a motion to have the Village attorney draft an ordinance for consideration to change the liquor license classification of Dieterich Mart.
The Board discussed adding a second outdoor storm warning siren. Board members had concerns about the proposed location and the close proximity of the current siren. It was suggested we should look into moving the current siren or possibly getting four smaller sirens and placing them on the four corners of Village limits. The matter was tabled until we can do more research.
A motion was made by Trustee C. Galbraith; seconded by Trustee J. Vail to approve Ordinance 855-17: Authorizing the Purchase of an Easement for Sign and Utility Purposes (Hartke & Bushue – Village Sign on Rt. 33). Roll call was 6 yes and 0 no.
A motion was made by Trustee S. Kibler; seconded by Trustee J. White to have a second Board meeting on the third Monday of each month on an as needed basis. They will be called Special Meetings for the time being until a new monthly Board schedule is posted in December. Roll call was 6 yes and 0 no.
The Board discussed hiring a cleaning person for the Civic Center. Wendy Stang had submitted a proposal to clean once a month for $100. The Board agreed to allow Village Hall to be cleaned at the same time and to seek at least one more quote for cleaning services before a decision was made.
A motion was made by Trustee S. Kibler; seconded by Trustee J. Vail to hire Wayne’s Stripe A Lot to paint parking lines on the new parking areas at the Liberty Park pavilion and North Pointe Park basketball court for $150. Roll call was 6 yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee M. Meyer to draft an ordinance for consideration granting a $1250 TIF incentive to Newton Elite Fitness for their new business, Dieterich Elite Fitness, which recently opened in Dieterich in the Industrial Park. Roll call was 6 yes and 0 no.
A motion was made by Trustee J. White; seconded by Trustee C. Galbraith to approve the purchase of 18 trees to be planted in North Pointe Park and Liberty Memorial Park and to purchase tree identification markers. Village employees will mark the location for each tree and volunteers Marion and Adam Warfel will plant the trees. The trees planted will be to replace the trees that died that Adam planted for his Eagle Scout project. Adam and Marion planted every tree on the Dieterich 5th Grade leaf collection list. Roll call was 6 yes and 0 no.
Trustee Jennie Vail commented that Beecher City contracts with the Effingham County Sheriff’s Department to have officers patrol for 20 hours per week in their community. If Dieterich was interested in this, she would talk to the Sheriff on our behalf and get more information. The Board was in favor of getting more information.
President Hardiek asked the Park committee to look into ideas for replacing the small Liberty Memorial Park pavilion that was recently torn down.
At 9:03 PM a motion was made by Trustee M. French; seconded by Trustee J. White to go into Closed Executive Session to discuss a personnel matter, a land purchase and to review Closed Session Minutes for release. Roll call was 6 yes and 0 no.
At 10:09 PM the Board returned from Closed Executive Session. Upon roll call the following Trustees were present: Mike Meyer; Carrie Galbraith; Mike French; Steve
Kibler; Jennie Vail and Jeff White. President Brad Hardiek presided over the meeting. Also at the meeting was Clerk Brittny Gipson.
A motion was made by Trustee C. Galbraith; seconded by Trustee M. French to release Closed Session Minutes from August 6, 2007; November 5, 2007 and April 7, 2008. Roll call was 6 yes and 0 no.
At 10:10 PM a motion was made by Trustee M. French; seconded by Trustee C. Galbraith to adjourn the meeting. Roll call was 6 yes and 0 no.