Casey City Council met June 19.
Here is the agenda provided by the Council:
The Regular Meeting of the City Council was held Monday June 19th , 2017; beginning at 6:00 p.m. Mayor Nik Groothuis presided and called the Meeting to Order and led the Pledge of Allegiance:
Roll Call: Present: Alderman Bayles
Alderman Dane Alderman Dennis Alderman Nichols Alderman Todd Alderman Washburn
Absent: None
A quorum was declared.
Public Forum: Amy and Les Frevele addressed the Council about a Sewer issue they have at their property. Their house and 3 others next to them all share one sewer line that then taps into the City’s Sewer line. They were concerned with them all sharing this one line and asked about getting the City’s Main Sewer line extended so they would each have their own line and own tap location. Superintendent Biggs addressed how it was originally set up and why, so the homeowners would have less tap fees. Mayor Groothuis asked Shelby to get some numbers on what it would cost to extend our line and then what the tap fees for each home would be.
Community Affairs: Casey In Action & Rotary Club – Howard Loftis with CIA presented to the Council a check in the amount of $5,300 which was raised by CIA, Rotary and Casey-Westfield School Students to be used for the purchase and installation of 2 new see-saws for at the park playground. The total cost for these items is around $5,298.04.
Alderman Dane motioned approval to accept the donation check from Casey in Action and Rotary club in the amount of $5,300.00 to help with the purchase of new playground equipment, seconded by Alderman Bayles. Upon roll call the vote was:
Ayes: 6 – Bayles, Dane, Dennis, Nichols, Todd and Washburn Nays: 0 – None Motion declared carried
Meeting Minutes:
Mayor Groothuis looked for a motion for approval of the Minutes of the June 5th , 2017 Council Meeting Minutes. Alderman Nichols motioned approval of the June 5th , 2017 Council Meeting Minutes, seconded by Alderman Todd. Upon roll call the vote was: Ayes: 6 – Bayles, Dane, Dennis, Nichols, Todd and Washburn Nays: 0 – None Motion declared carried
Officers Reports Clerk Mumford reported to the Council on an update with the phone system upgrade. It is looking like the City will have to get new numbers, as Frontier won’t port the cities numbers over to the new vendor.
Clerk Mumford requested approval of the June 19th, 2017 Bills Payable. Alderman Bayles motioned approval of the June 19th, 2017 bills payable totaling $98,632.07 seconded by Alderman Dane. Upon roll call the vote was: Ayes: 6 – Bayles, Dane, Dennis, Nichols, Todd and Washburn Nays: 0 – None Motion declared carried
Clerk Mumford requested approval to pay from the Wastewater Construction account to HWC Engineering. Alderman Dennis motioned approval to pay from the Wastewater Construction Account to HWC Engineering in the amount of $3,877.04, seconded by Alderman Dane. Upon roll call the vote was: Ayes: 6 – Bayles, Dane, Dennis, Nichols, Todd and Washburn Nays: 0 – None Motion declared carried
Treasurer Lorton presented the May 2017 Statement of Cash and Investments. Alderman Nichols motioned approval of the May 2017 Statement of Cash and Investments in the amount of $11,653,257.74, seconded by Alderman Todd. Upon roll call the vote was: Ayes: 6 – Bayles, Dane, Dennis, Nichols, Todd and Washburn Nays: 0 – None Motion declared carried
Attorney Shoaff updated the Council on what she is currently working on and explained the process of giving ordinance tickets and claiming property unsafe.
Superintendent Biggs reported that at the City Wide Cleanup had 12 full dumpsters and 1 electronic dumpster. He gave an update on the Waterline Project and expects to be done in the middle of July. The Sewer Project is 95% complete and is still on schedule for complete startup around September 1st. He has talked to IDOT and they say the City can’t change the speed limit on Route 49. They have to do a speed study and they are in charge of changing the speed limit on the state highway. The Park pond has been treated and is starting to look better.
Chief Jenkins updated the Council on the nuisance tickets. The 2nd round of tickets has been sent out today. Half of the 1st round haven’t been delivered or picked up yet. He also reported that Officer Cody Lee has finished his one year anniversary on June 6th, and would like to approve his status to full time status. It will have to be done at the next Council Meeting since it wasn’t on the Agenda for this Council Meeting. Chief Jenkins then requested to go into Executive Session for discussion of Personnel. Alderman Nichols motioned approval to go into executive session for discussion of personnel, seconded by Alderman Dane. Upon roll call the vote was: Ayes: 6 – Bayles, Dane, Dennis, Nichols, Todd and Washburn Nays: 0 – None Motion declared carried Executive Session began at 6:31 p.m.
Alderman Dennis motioned to resume the regular Council Meeting, seconded by Alderman Dane. Upon roll call the vote was: Ayes: 6 – Bayles, Dane, Dennis, Nichols, Todd and Washburn Nays: 0 – None Motion declared carried
Regular City Council Meeting resumed at 6:45 p.m.
Mayor Groothuis asked for a motion for the approval to offer the Police Officer position. Alderman Todd motioned approval to offer the job of Police Officer to Johnathon Schuette, seconded by Alderman Bayles. Upon roll call the vote was: Ayes: 6 – Bayles, Dane, Dennis, Nichols, Todd and Washburn Nays: 0 – None Motion declared carried
Collector Hutton reported that Republic Services will not be servicing their large recycling customers anymore because they are operating that at a loss. They have contacted all the customers and Hutton has talked to a few about getting bigger dumpsters. The 4th of July is fast approaching and she is still looking for a volunteer to help with the parade line up.
New Business:
1. Finance Committee Chairman Nichols gave a report on the meeting held on June 12th, 2017. They talked about CD interest rates and possibly getting better rates. They discussed the different type of finance reports the finance committee gets and different formats for them. Discussed the flooring estimate for City Hall and the table that was approved at the last Council Meeting. They also talked about new Purchasing procedures, which are as follows: $101 to $1,000 – needs to go through the Treasurer for a Purchase Order $1,001 to $10,000 – First needs to get a PO through Treasurer and then also have Mayor’s approval $10,001 to $19,999 – Approval by the full Council $20,000 and up – bid letting in compliance with state statute
Alderman Bayles motioned approval of the new Purchasing Procedures, seconded by Alderman Nichols. Upon roll call the vote was: Ayes: 6 – Bayles, Dane, Dennis, Nichols, Todd and Washburn Nays: 0 – None Motion declared carried
Unfinished Business: Mayor Groothuis reported on the Economic Development Position search. We have advertised in many different area papers as well as posted the positions at different universities. We have received one letter of interest so far.
Alderman Reports: Alderman Bayles: is still seeing semi-trucks driving down Main Street and is going to get with the chief to see what can be done. Alderman Washburn: had some concerns with Junk properties but most of them were included in the last abatement letters sent out. Alderman Dane: Also brought up some junk properties. Dane then asked about the trailer ordinance.
Mayor Reports: Mayor Groothuis reported to the Council that the High School was going to donate 2 soccer goals to be used down at the park. He thanked Mike Bohannan, Bolins and Shelby for getting the overflow water going again to the Casey Country Club. He thanked the Huisinga family for the Wall Dog Mural on the side of the Yarn Studio. He also thought the Casey Chamber of Commerce put on a successful Crazy Casey Days, and thanked them for their hard work.
There was no further Business of the City Council for the June 19th, 2017 Meeting.
Adjournment:
http://www.cityofcaseyil.org/content_files/061917_Minutes.pdf
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