Champaign County Board Facilities Committee approves 2017 proposed capital asset projects
Champaign County Board Facilities Committee met Tuesday, Feb. 7.
Here are the minutes as provided by the committee:
Champaign County Board
County of Champaign, Urbana, Illinois
MINUTES – Approved 3/7/2017
DATE: Tuesday, February 7, 2017
TIME: 6:30 p.m.
PLACE: Lyle Shields Meeting Room
Brookens Administrative Center
1776 E. Washington, Urbana, IL 61802
Champaign County Board Facilities Committee County of Champaign, Urbana, Illinois
MINUTES – Approved 3/7/2017 DATE: Tuesday, February 7, 2017 TIME: 6:30 p.m. PLACE: Lyle Shields Meeting Room
Brookens Administrative Center 1776 E. Washington, Urbana, IL 61802
Present: Josh Hartke (Chair), Stan Harper, Giraldo Rosales, James Tinsley Absent: Jack Anderson, Shana Crews
County Staff: Rick Snider (County Administrator), Dana Brenner (Facilities Director), Linda Lane
Others Present: Aaron Esry (County Board), Pattsi Petrie (County Board)
I. Call to Order
Committee Chair Hartke called the meeting to order at 6:30 p.m.
II. Roll Call
A verbal roll call was taken and a quorum was declared present.
III. Approval of Agenda
MOTION by Mr. Harper to approve the agenda; seconded by Mr. Rosales. Upon vote, the Motion Carried Unanimously.
IV. Approval of Minutes – January 3, 2017
MOTION by Mr. Harper to approve the minutes of the January 3, 2017 meeting; seconded by Mr. Tinsley. Upon vote, the Motion Carried Unanimously.
V. Public Participation
VII. Discussion and Direction for Capital Asset Projects for FY2017
Mr. Brenner referenced a handout showing available money for this year and projected projects. He said they budgeted $532,261 for capital asset projects, and they had money left over from last year because they didn’t have enough to do the generator at the Coroner’s office. He noted the amount left over is $104,487. Mr. Brenner said they will be receiving a DCEO grant reimbursement for the Brookens boiler project for $18,550. He stated the total available amount for capital asset projects is $655,298 for FY2017.
Mr. Brenner said he worked with Bailey Edward and Henneman Engineering to come up with the list of projects and prioritize them. He said the first project is a backup generator for 202 S Art Bartell, and he explained why it would be for the entire building and not just the Coroner’s office. Mr. Brenner said GHR has given a proposal with 20% discretionary funding built into the bid. He summarized what is included in the discretionary funding.
Mr. Brenner stated the second project is to replace the 48-year-old roof top units for Pod 200 at Brookens. He said there are two more that will need replaced in the future. He noted there will be a small DCEO grant opportunity for this project. He said the 20% contingency is built into this project also, as well as for all the other projects.
Mr. Brenner commented that the third project is a water heater at the satellite jail. He said this is the last original water heater and the one on the north side has already been replaced. He said they have received pricing for this project as well.
Mr. Brenner noted that project four is a water heater at the nursing home, but said it’s not the one done last year. He explained that this is in the basement, supplies hot water to the laundry and kitchen, and is original to the building. He went on to say the water in Champaign-Urbana is very hard and creates build- up in water heaters and boilers. Mr. Brenner said a contractor looked at it and wanted to replace the heat exchanger for about $12,000, but he feels it makes more sense to replace the entire water heater.
Mr. Brenner said the next three projects are resealing and restriping parking lots at three locations: the courthouse, the satellite jail, and METCAD and physical plant. He noted that the courthouse lot would be charged back to the courthouse construction fund. He also explained that the satellite jail and METCAD lots are in the worst shape. He said resealing them will give them 4-5 years of life before having to look at doing something else.
Mr. Brenner noted the total projects are less than $655,000 by about $50,000. He said they would like to hold on to that in case issues come up with these projects or if another emergency comes up.
Mr. Harper asked if it is feasible to look at commercial grade water softeners. Mr. Brenner answered that it would be smart for those areas that supply the kitchens and laundry, but it’s not necessary for the boilers.
Mr. Tinsley wanted to know if it would be possible to purchase commercial water softeners with the remaining $50,000. Mr. Brenner replied he hasn’t priced softeners, but will get some prices and report back. Mr. Snider asked what the ongoing cost of the softeners would be. Mr. Brenner said there is a cost for the salt or chemicals but he doesn’t know what that would be.
MOTION by Mr. Rosales to approve the 2017 Proposed Capital Asset Projects; seconded by Mr. Harper. Upon vote, the Motion Carried Unanimously.
VIII. Facilities Director’s Report
A. Update on Current ADA Interior Projects
Mr. Brenner summarized for everyone what the projects entailed. He explained they worked it out with DOJ so all 11 courtrooms didn’t have to be remodeled to be compliant, but two did need to be done. He said that the men’s restrooms at the courthouse were also done. Mr. Brenner commented that all six of the Brookens bathrooms had to be done because there were no ADA stalls. He said they are about 90% complete with this project.
Mr. Rosales asked if there are any plans to move toward gender-neutral bathrooms. Mr. Snider replied that they are not under any requirement to do so, but they should probably look into it. He said there is no funding at this time though for that type of project.
IX. Other Business
Mr. Harper asked for an update on the Building and Grounds Manager position. Mr. Brenner explained the process they went through. He said their first candidate got a counter offer from his current employer so they offered the position to their second candidate, Chris Smith, who was a skilled trades worker for the County. He noted that Mr. Smith’s first day was January 1, 2017. Mr. Brenner commented that an electrician’s license was lost when Mr. Kirkland left. He said they are looking into having a current employee obtain an electrician’s license.
A. Future Meeting – Tuesday, February 7, 2017 at 6:30 pm
Mr. Hartke informed everyone the next Facilities Committee meeting is scheduled for Tuesday, March 7, 2017.
Mr. Hartke said the downtown jail will probably be the March tour and he would like the entire board to be invited.
XI. Designation of Items to be Placed on the Consent Agenda
Mr. Hartke noted Item VIII is to be placed on the consent agenda.
There being no further business, Mr. Hartke adjourned the meeting at 6:53 p.m.