Martinsville City Council Committee met Wednesday, Jan. 25.
Here are the minutes as provided by Martinsville:
Minutes of the City of Martinsville, Committee meeting held on January 25, 2017 at 7:00 PM in council chambers.
People in attendance were; Council members; Chris Davidson, Mike Cribelar, Herman Davidson, Gordon Crutchfield, David Doran and City Clerk L Marlene Wilhoit. Audience attendants were Phil Reeds, Terry Gard, Niki Davidson, Erin Conner, Doug Dahnke, Bill Lowry, Victoria Norton, Kari Cook, Norma Calvert, Linda VonBehren, Brenda & Kent Littlejohn, Tim Wilson, Ryan Slater, Bridgette Remlinger and Debbie Pleij.
Agenda items discussed:
Discuss drop off zone, traffic control and signage at grade school: Discussion between the council as a committee and three school board members plus the grade school principle involved the safety issue of dropping off and picking up children before and after school. The “No Parking” on Ferrell Street solved the problem of congestion for the buses and traffic flow. Some issues with parking on the south side of Kendall Street are being addressed to eliminate having to post that area “No Parking” also. Parking for school events was mentioned as well as making Kendall Street and Elm Street a 3-way stop. Making a cross over on Ferrell Street for walkers will be addressed after the close out is complete on the “Safe Route to School” project. Mike Cribelar presented a mock drawing of plans to turn the property the school acquired just east of the current building showing what it would look like to turn that area into a useful parking lot that would hold 65-70 cars. It would require matting and rock along with scrub brush removal and tree trimming necessary to make the parking lot as well as some sidewalks. Both the City and the School were very receptive to this idea and are willing to address sharing the cost of this project with approval from both boards. **The city will prepare a drawing and a cost estimate and present to the school board for approval. **The city will look into any complications making the intersection of Kendall and Elm a 3-way stop **The city will look into permission from property owners for approval to access the alleyway to the east
Discuss request for restrooms on lot north of Linn Park: Kent Littlejohn with Martinsville on the Move presented a proposal and asked for permission to build a restroom facility on the NE corner of Mill Street and Vine Street (formerly where the Linn house stood) to be utilized by the Linn Park events. The building would be 14’ x 20’. Preliminary cost figure for the building is $13,500. With the plumbing, fixtures and electric the total cost is estimated $20,000 to $25,000. Some funds have been received from the Linn foundation grant to be used for this project. They are asking the city to stub out the water and sewer and electric up to the building.
Discuss ordinance on travel, meals and lodging expenses: The Illinois Legislature passed Public Act 099-0604 requiring all units of local government to pass an ordinance regulating travel, meals and lodging expense reimbursement of its officers and employees. To finish the ordinance the committee needed to decide types of travel, meals and lodging they will cover and the maximum they are willing to approve for each occurrence. **committee discussed making “all” travel types, meals types and lodging types applicable and mileage limit paid at whatever the then IRS mileage rate is with no maximum; maximum of $50 per day for meals and maximum $250 per day for lodging. This will be prepared and voted on in February.
Discuss dog impoundment contract: Council reviewed the contract with Don Baird for the “Dog Pound”. Discussion allowed that a 2 to 4 run dog impoundment could be built on city property and maintained by the city after the contract is up on May 2017. Plans will need to be discussed further.
Public comments: Niki Davidson asked again for explanation of the proposed drop off and pick up route at the grade school. Debbie Pleij thanked the council for listening to safety concerns with the grade school and for working with the school board to come up with a way to solve the problem
Meeting was over @ 8:30 pm.
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