Shelbyville Community Unit School District No. 4 Board of Education met Nov. 19.
Here is the minutes provided by the board:
The Board of Education of Shelbyville Community Unit School District No. 4 met in a Regular Board meeting at 7:00 P.M., November 19th, 2020, in the Shelbyville High School Gym. Members present: Mike Durbin, Jake Hankins, Scott West, Vince Warren, Ellen Trainor and Rob Bosgraaf. Absent: Gary Hayden
Pledge of Allegiance
Public Recognition and Communications Mr. Schuricht introduced Scott Enkoff as a possible replacement for Scott Rader.
Kyle Ladd Board Report:
• Veterans Day | Lake Shelbyville Drive Thru
Participating Partners: U.S. Army Corp of Engineers, Miller Media Group, W-EIU, WAND, Pride Packages, Shelbyville Fire Department, Shelbyville High School, Moulton Middle School, Main Street Elementary School
https://www.wandtv.com/news/videos/kids-pay-tribute-to-veterans-in-drive-thru event/video_a5b038ee-50b5-514c-aefd-dc46b3f2a2ee.html
Thank you notes:
https://docs.google.com/document/d/1Kxo1qnVrNzgE_HxvowEm7Gel1nQRWhztJ9VUru4LVos/edit?us p=sharing
• Key Club Officers National Honor Society Inductees
Co Presidents-Shelby Barnhart and Kami Mathis Sadie Gardner
VP - Natalie Frederick Layla Gill
Sec - Zach Hood Kami Mathis
Treasurer - Obi Kaiser Trinity Turner
Junior Rep - Emma Congenie Emma Congenie
Soph Rep- Emily Oligschlager Camryn Durbin
Public Relations - Rachel Throneburg Emma Houska
Brook Schutt
Kenzia Smith
Michael Tomlin
• #of parent-teacher conferences: 532
• # of positive principal referrals: 230
• October Students of the Month
Kade Kull | senior
Miranda Riggs | junior
Kailynn Mayhall | sophomore
Brady Boehm | freshman
November Students of the Month
Natalie Frederick | senior
Drennen Prosser | junior
Sophie Trainor | sophomore
Abby Tomblin | freshman
• Edgenuity Progress Remote Learning @ Shelbyville High School
Last month 40% on track - 23% at risk
This month 72% on track - 28% at risk
Weekly Video Conferencing offered to all remote learners
• October Spirit Day
https://docs.google.com/document/d/10KhiBDhzq9TSUmYgRIED g320yzQcBq5PMPMVma6BUul/edit?usp=sharing
• Weekly Bulletins
https://docs.google.com/document/d/1b3pOH_5XSN4ueYt4DGE19D SozRF4uWXOFWEUMsg-QtM/edit?usp=sharing
https://docs.google.com/document/d/14pVoJohB2YtVrktaONGj-KLI IRNn2uB4PnBTG-tuAtk/edit?usp=sharing
https://docs.google.com/document/d/10S-bX26Lx4vN_ieZ8ETmtv7 1DA6d6B-78q3x9drhB8U/edit?usp=sharing
https://docs.google.com/document/d/1wrNMclk8fhP1dsXzV05pyhF nRR51PZatvDE_VEPHMeA/edit?usp=sharing
Russell Tomblin Board Report:
• Treating Others Politely (T.O.P.) students of the month
4th-Leah Shoaff
5th-Isabelle Klauser
6th-Haylie Goodwin
7th-Kyley Hudson
8th-Hampton Petska
• Veterans Day Event- Due to Covid restrictions and safety precautions, this year's event was a district collaboration. The drive through style celebration was on November 11th from 12 p.m.-3p.m. around the dam at Lake Shelbyville. The area featured patriotic student art work as well as family created signs.
During the event, Miller Media played patriotic music, recordings of our students' speeches, and conducted live interviews on WSVZ 98.3 FM. WAND TV and WEIU also covered the event. Throughout the day, four video tributes were posted at the link below through the district website and Facebook page. The event brought in donations for Pride Packages in the total of $1,116.55.
• Veterans Day Videos Midterm-
• Midterm ended November 13th. Progress reports will be mailed home on November 20th.
• Remote Learners- Families will have until December 1st to declare if they will be utilizing the remote learning option for the second semester.
Ryan Scott Board Report:
• Focus:
o October 20' Ownership Student-Leaders
o November 20' Focus: Gratitude
• Data:
o tentative semester II “mode of instruction” preference data
o semester II "mode of instruction" commitment PLAN
o KIDS FALL 20' data - Kindergarten trimester 1 Report Card (11/5) send home w/ students @ (11/13)
• Events:
o "Neuro-storm" w/ Dr. Abbie Ballard @ (10/16) TI w/ (pre-K - 3rd) TEAM
o Red Ribbon Week 20' PLAN - w/ Nurse Nancy Hogan & Heather Townsend
o Halloween “class parties” @ (10/30) - sponsored by “Room Mothers”
o "Erin's Law" w/ Heather Townsend @ November @ (K-3) TEAM
✓ Parent Letter sent home @ (11/2) - child sexual abuse program
o Starbursts vs. Kit-Kat 2020: Shelbyville 3rd Grade TEAM Election
o Veterans' Day 20' PLAN
o "How to Cook a Thanksgiving Day Turkey” Student letters
✓ Shelbyville Eagle - submission (11/18)
FYI:
• Jenni Storm (K) - September 20' PTO “Teacher of the Month"
• Active Shooter drill #1 w/out Law Enforcement participation @ (10/20)
o update Safety PLAN @ (11/4) SI reflecting A.L.I.C.E. training / recommendations
- Active Shooter drill #2 w/out Law Enforcement participation @ (11/10)
• Fire drill #3 w/out Fire Dept. participation @ (10/22)
• Main Street FALL 20' School Picture retakes @ (10/28)
• TITLE IX training @ E.I.A.S.E. @ (10/29)
• Kindergarten FALL 20' School Picture retakes @ (11/16)
Communication & Branding Facebook: @mainstreetschool1 (1,486 +followers)
Shannon Shallenberger Board Report:
• Early Childhood
Baby STEPS
o Baby TALK Annual Conference ~ 2 days of PD for Baby STEPS staff
o Continuously screening 0-3 year olds, as students age-out (turn 3), new students are added to the program off of our wait list ~ always maintaining 50 children
o Two remote learning kits are sent home each month containing developmental perspectives and activities specific to the child's age in months (16 months old = 16 month perspective & activities), snack, a learning activity for parents to complete with their child, and a board book (once per month)
o Two home visits each month with Family Support Specialist to work on goals (child, parent/child interaction & family)
✓ Remote or in-person with appropriate PPE & symptom checks
• STARS Preschool
o All of our first semester remote learners have chosen to be in-person learners for the second semester
o Committee - Mental Health
✓ Webinar - Being Mindful in an Early Childhood Setting
✓ Book Study - The Gratitude Project: How the Science of Thankfulness Can Rewire our Brains for Resilience
✓ Daily class journaling about what our preschool students are grateful for
✓ Family Gratitude Challenge - 20 days
✓ GEERS Wellness Course
o Preparing our first Home Learning Kit
✓ 15 quart tote containing: Literacy items - Alphabet tracing board book, magnetic letters, magnetic kidboard for each student to keep at home
o Started letter of the week - Supplemental curriculum to better prepare our students for Kindergarten
o Continuously screening and evaluating children in Early Intervention who are turning 3 years old and determining appropriate placement in Early Childhood Programs
• Upcoming Events
11/19 ~ Embedding Structured Teaching in the Inclusive Early Childhood Classroom 4 hour Professional Development for In-Person Learning Committee
11/20 ~ Fall Progress Checkpoints (Preschool report cards) go home
Silas Pogue Board Report:
• Recognize the success of:
HS Cross Country Teams:
--Boys and Girls Regional Champions (Carlinville)
All Regional Team:
--Gabi Spain (Also--All Sectional Team)
--Elle Nohren
--Lucus Stokes
• The HS Scholastic Bowl Team will participate in its first match on Thursday--November 12th @ Meridian High School at 5:30 P.M.
• The CIC is in agreement with the no-spectator policy; and will include only student-athletes, moderators, and coaches for all of these matches.
• (Shelbyville is scheduled to host the CIC Scholastic Bowl Tournament on Jan. 9th)
• Varsity Football Head Coach Bill Duckett was selected from the IHSA & Country Companies for the month of November's “Country Financial Teacher Spotlight"
• IESA/IHSA Update on Winter Sports:
--Both of the JH and HS Wrestling seasons have been pushed to a later time period this season (HS is scheduled to begin in the summer season...JH is To Be Determined)
--HS Competitive Cheer is still set to begin official practice as scheduled (Nov. 16th)
--Boys Swimming is also to begin as scheduled.
Shane Schuricht reported:
• District/School Report Card:
Normally we have a presentation about the District/School report cards and how we compare with the state and neighboring school districts at the November Board meeting. However, due to COVID, student assessment data did not take place last year. Below is the website to locate all district/school report cards in the state. Also attached is a copy of the District's 2020 report card and all the metrics affected by COVID-19.
o https://www.illinoisreportcard.com/
o 2020 Illinois Report Card Metrics Affected by COVID-19
o District Report Card
•Fair Tax Amendment:
The Fair Tax Amendment was defeated by a healthy margin. Shortly thereafter, the Governor at one of his daily briefings said “there will be cuts and they will be painful.” We will keep an eye on what happens in the next few months. A 10% reduction (this is what some people are guesstimating) in EBF for next year would result in a loss of $463,697.36.
• Annual Financial Report (AFR):
Robin is still waiting for guidance from the Office of Management and Budget for school districts that must file a Single Audit (receive more than $750,000 from the Federal government) with regards to CARES Act funds. This is not an issue unique to Shelbyville CUSD #4, but for all school districts that have to file a Single Audit.
The AFR cannot be completed until this guidance is released. It is anticipated this guidance will be available sometime between now and the end of November. As of now (an extension has not been granted at this point), the deadline is December 15th. If the deadline is not extended, we will have to move the December Board of Education meeting (it is currently scheduled for December 17th). If we have to move the December meeting date, Monday December 14th might be the best
Approved by consent agenda were the Open and Closed Minutes of the October 15th, 2020 and October 2020 Revenue Summary, Treasurer's Report, Board Bills, Expense Summary, Revolving Funds, Activity and Fund Summary.
Board agreed to table the discussion for Basketball.
Discussion of Board Policy 6:300 to remove language in the policy that states the school district allows early graduation. The district does not allow early graduation. If students are allowed to graduate early, this would adversely impact state funding for the district.
Motion: Trainor Seconded: Durbin
Motion to approve the 2020 tentative tax levy. Yea - Trainor, Durbin, Warren, West, Hankins and Bosgraaf.
Motion passed.
Motion: Hankins Seconded: Durbin
Motion to approve Aramark's contract as presented: Yea - Hankins, Durbin, Warren, Trainor, West and Bosgraaf. Motion passed.
Motion: Hankins Seconded: West
Motion to approve the quote from Boehm Construction, Inc. to construct an ag shed in the amount of $8000.00. Yea - Hankins, West, Trainor, Durbin, Warren and Bosgraaf. Motion passed.
Motion: Trainor Seconded: Durbin
Motion to change the December regular Board of Education meeting from December 17th at 7:00 p.m. to December 14th at 7:00 p.m. Yea - Trainor, Durbin, West, Hankins, Warren and Bosgraaf. Motion passed.
Motion: Durbin Seconded: Warren
Request for Executive Session RE: Appointment, Employment Action Compensation Performance, or Dismissal of Specific Employee(s) of the School District at 7:18 p.m. Yea - Durbin, Warren, Hankins, Trainor, West and Bosgraaf. Motion passed.
Motion: West Seconded: Hankins
Motion to enter into regular session at 7:45 P.M. Yea - West, Hankins, Durbin, Warren, Trainor and Bosgraaf. Motion passed.
Motion: Hankins Seconded: Trainor
Motion to approve the resignation of John Tynan as high school golf coach and Susie Dobosz as high school girl's tennis coach for the 2020-2021 school year. Yea - Hankins, Trainor, Warren, West, Durbin and Bosgraaf. Motion passed.
Motion: Warren Seconded: Hankins
Motion to approve Scott Enkoff as the Director of Operations and Maintenance effective December 21st, 2020. Yea - Warren, Hankins, Trainor, West, Durbin and Bosgraaf. Motion passed.
Motion: Trainor Seconded: West
Motion to approve the consent agenda items and adjourn at 7:55 P.M. Yea - Trainor, West, Warren, Durbin, Hankins and Bosgraaf. Motion passed.
https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/1048198/November_19_2020.pdf
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