University of Illinois Board of Trustees met Thursday, May 5.
The Board of Trustees operates, controls, and maintains University in accordance with powers and duties now or hereafter vested by law in that board.
This meeting of the Governance, Personnel, and Ethics Committee of the Board of Trustees of the University of Illinois was held in Room 270, College of Pharmacy, 833 South Wood Street, Chicago campus, Chicago, Illinois, on Thursday, May 5, 2016, beginning at 1 :00 p.m. Attendance via videoconference was also available in Room 1030, National Center for Supercomputing Applications, 1205 West Clark Street, Urbana campus, Urbana, Illinois; the Hatmaker Room, Room 550, Public Affairs Center, One University Plaza, Springfield campus, Springfield, Illinois; and Dean's Conference Room, 1601 Parkview Avenue, College of Medicine, Rockford, Illinois.
Trustee Patrick J. Fitzgerald, chair of the committee, convened the meeting and asked the clerk to call the roll. The following members of the committee were present: Mr. Patrick J. Fitzgerald, Dr. Timothy N. Koritz. Ms. Patricia Brown Holmes attended via telephone. President Timothy L. Killeen was in attendance.
Also present were Dr. Barbara J. Wilson, interim chancellor, Urbana campus, and interim vice president, University of Illinois; Mr. Walter K. KnolT, comptroller (and vice president/chief financial officer); Dr. Lawrence B. Schook, vice president for research; Mr. Thomas R. Bearrows, University counsel; Dr. Susan M. Kies, secretary of the Board of Trustees and of the University; and Ms. Dedra M. Williams, secretary-designate of the Board of Trustees and of the University. Attached is a listing of other staff members in attendance at this meeting, as well as some members of the media.
Mr. Fitzgerald asked ifthere were any comments or questions regarding the minutes from the meeting that was held on March 3, 2016, and there were none. He requested a motion to approve the minutes, and on motion of Dr. Koritz, seconded by Ms. Holmes, the minutes were approved. There were no "nay" votes.
REVIEW OF RECOMMENDED BOARD ITEMS FOR THE MEETING OF THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOIS ON MAY 19, 2016
Mr. Fitzgerald introduced the recommended items within the purview of this committee on the Board's agenda at its meeting on May 19, 2016. All recommended items discussed at the meeting are on file with the clerk.
Appointments to the Faculty, Administrative/Professional Staff, and Intercollegiate Athletic Staff
Mr. Fitzgerald asked Ms. Williams to comment on the recommended appointments to the faculty, administrative/professional staff, and intercollegiate athletic staff. Ms. Williams explained that the appointments recommended in this item are thoroughly reviewed at the appropriate levels within the college, department, and unit, and she asked that members of the committee contact her with any questions. There were no comments or questions regarding this recommendation.
Appoint Members to the Athletic Board, Urbana
Mr. Fitzgerald asked Dr. Wilson to discuss the recommendation to appoint members to the Athletic Board at Urbana. Dr. Wilson described the role of the Athletic Board and said that Mr. Dillan Cazley (student), Dr. Antonio Sotomayor Carlo (assistant professor, University Library, Urbana campus), and Mr. David Williams (alumnus) are being proposed for appointment to the Athletic Board. Dr. Wilson reported that this recommendation comes as a result of a vetting process designed to select ideal candidates. There were no comments or questions regarding this recommendation.
Appoint Acting Dean, College of Liberal Arts and Sciences, Springfield
Next, Mr. Fitzgerald asked Dr. Lynn Pardie, vice chancellor for academic affairs and provost, Springfield, to comment on the recommendation to appoint Dr. Lucia Vazquez, presently associate professor of biology and associate dean, College of Liberal Arts and Sciences, Springfield, as acting dean, College of Liberal Arts and Sciences, Springfield. Dr. Pardie described Dr. Vazquez's background and experience and told the committee that she will succeed Dr. James Ermatinger, who will serve as interim vice chancellor for academic affairs and provost beginning June 1, 2016.
Discuss Recommendation to Disclose Certain Minutes of Executive Sessions Pursuant to Open Meetings Act
Mr. Fitzgerald asked Ms. Williams to discuss the recommendation to disclose certain minutes of executive sessions pursuant to the Open Meetings Act. Ms. Williams stated that this pertains to the Open Meetings Act requirement that sequestered minutes be reviewed every six months to determine if the need for confidentiality still exists, and she said that this recommendation will be discussed in executive session later in the meeting.
PRESENTATIONS
Legislative Update
Next, Mr. Fitzgerald asked Ms. Lindsay K. Anderson, director for governmental relations, to give a legislative update. Ms. Anderson said she looks forward to working with the Board, and she expressed optimism that a State budget will be passed soon. She then asked Ms. Jennifer M. Creasey, assistant director of governmental relations, to give an update on State legislative matters. Ms. Creasey referred to Senate Bill 2059, which she said was approved in April and provided stop gap funding for higher education. She told the committee that this funding equals 27.2 percent of the University's appropriation and also provided $11. 0 million to the hospital, and she said this is not a resolution of the budget impasse. Ms. Creasey then commented on discussions regarding budgets for Fiscal Year 2016 and Fiscal Year 2017, and she told the cmmnittee that a recent rally urged the passing of Senate Bill 2059 in support of higher education. She also discussed potential legislation that may impact the University. Mr. Fitzgerald thanked her for the report.
OLD BUSINESS
There was no business presented under this aegis.
NEW BUSINESS
Mr. Fitzgerald announced that the next meeting of this committee is scheduled for Thursday, July 7, 2016, at 1:00 p.m.
MOTION FOR EXECUTIVE SESSION
At 1: 15 p.m., Mr. Fitzgerald stated that a motion was in order to convene an executive session to consider the discussion of minutes of meetings lawfully closed under the Open Meetings Act. On motion of Ms. Holmes, seconded by Dr. Koritz, this motion was approved. There were no "nay" votes.
EXECUTIVE SESSION
Material redacted pursuant to the Illinois Open Meetings Act (5 ILCS 120/2.06d)
EXECUTIVE SESSION ADJOURNED
There being no further business, the executive session adjourned at 1:18 p.m.
AGENDA
At 1: 19 p.m., the open session resumed. Mr. Fitzgerald stated that there was one agenda item requiring action by the committee, and Ms. Williams read aloud the title of the item, "Disclose Certain Minutes of Executive Sessions Pursuant to the Open Meetings Act." The committee agreed that one roll call vote would be taken and considered the vote on the agenda item as listed below.
Disclose Certain Minutes of Executive Sessions
Pursuant to Open Meetings Act
(1) Disclose Certain Minutes of Executive Sessions Pursuant to Open Meetings Act Under the Open Meetings Act passed by the General Assembly, public bodies subject to the Act that conduct business under exceptions specified in the Act must, at least every six months, detennine whether the need for confidentiality still exists with respect to each item considered under such exception.
An item from September 2010 through October 2015 that has been heretofore unreleased is recommended for release at this time.
The University Counsel and the Secretary of the Board, having consulted with appropriate University officers, recommends that the following matter considered in executive session for the time period above be made available to the public at this time.
The committee action recommended in this item complies in all material respects with applicable State and federal laws, University of Illinois Statutes,
The General Rules Concerning University Organization and Procedure, and Board of Trustees policies and directives.
The President of the University concurs.
Executive Session Minutes Released to Public
October 29, 2015, Governance, Personnel, and Ethics Committee
Mr. Fitzgerald convened this executive session at 1 :34 p.m. Mr. Fitzgerald, Ms. Holmes, and Dr. Koritz were present. Also present were Mr. Thomas R. Bearrows, University counsel, and Dr. Susan M. Kies, secretary of the Board of Trustees and of the University.
Discussion of Minutes of Meetings Lawfully
Closed Under the Open Meetings Act
Dr. Kies stated that the Open Meetings Act requires that minutes from business conducted under exceptions specified in the Act must, at least every six months, be reviewed to determine whether the need for confidentiality still exists with respect to each item considered under such exception. Dr. Kies reported that she and Mr. Bearrows reviewed all sequestered items considered in executive session during meetings of the Governance, Personnel, and Ethics Committee and recommend that a portion of the executive session from April 23, 2015, be made available to the public. She said that this portion of minutes was regarding the discussion of minutes of meetings lawfully closed under the Open Meetings Act, and that all other matters will continue to be sequestered.
Dr. Kies and Mr. Beanows provided additional details regarding this recommendation and described reasons for releasing minutes and the rationale for keeping some sequestered. There were no additional comments or concerns expressed regarding this recommendation.
On motion of Dr. Koritz, seconded by Ms. Holmes, this recommendation was approved by the following vote: Aye, Mr. Fitzgerald, Ms. Holmes, Dr. Koritz; No, none.
MEETING ADJOURNED
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