The St. Joseph-Ogden High School District 305 board of education met Monday, Aug. 22.
Here are the meeting minutes as provided by the St. Joseph-Ogden High School District 305 board of education:
St. Joseph-Ogden High School District #305 301 N. Main Street, PO Box 890 St. Joseph, IL 61873 217-469-2586
St. Joseph-Ogden CHSD 305 Board of Education Regular Meeting
Monday, August 22, 2016 7:00 PM Board Room, Superintendent’s Office St. Joseph-Ogden High School Minutes Recording Secretary: Suzanne Jean
1. CALL TO ORDER
Meeting called to order at 7:00 p.m. by president James Rein
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Present: McDermott, Schluter, McCormick, Rein, Reese, Taylor, Mohr Absent: Also Present: Brian Brooks, Superintendent; Gary Page, Principal
4. APPROVAL OF AGENDA
Mr. Brooks recommended approval of the agenda as presented.
Motion: Reese Second: Mohr
To: approve the agenda as presented
Voting Yes: 7 Voting No: 0
MOTION CARRIED
5. APPROVAL OF CONSENT AGENDA
Mr. Brooks discussed the consent agenda items and recommended approval as presented and amended to include payment of additional bills as listed on the Additional Bills for approval on 8/22/2016 list distributed at this meeting; Alpha Controls $507.50, Chalkable $960, GFI Digital $68.36, Lee $64.80, Nick’s Porterhouse $720, Sargent Welch $65.91, Ward’s 216.82, additional $50 to Paris High School. Mr. Brooks stated that there is still a small leak where the tuck pointing project was completed and he recommended that we hold the payment to English Brothers until BLDD can be consulted as to what needs to be done. Members of the board also requested that the payment to BLDD be held until it is determined what needs to be done for satisfactory completion of the project.
Motion: Rein Second: McDermott
To: approve the consent agenda as presented and amended to include additional
payments as listed on the Additional Bills for approval on 8/22/2016 list distributed at this meeting and to hold the payment to English Brothers and to BLDD pending completion of the scope of the work as determined by Mr. Brooks
Voting Yes: Reese, Rein, Mohr, McCormick, Schluter, McDermott Voting No: Abstain: Taylor MOTION CARRIED
* Approval of Minutes – July 19, 2016 regular meeting as presented * Approval of Bills – approved as presented and amended * Application for Recognition of Schools 2016-2017 – approved as presented * Extracurricular Overnight Trips – approved as presented * Personnel – approved as presented
• Resignation of Mindy Waters – Science Teacher (resignation dated July 26, 2016)
• Appointment of Kyle Gilbert – Chemistry Teacher – effective with 2016-2017 school year
• Approval of maternity leave – Leslie Ellis – December 29, 2016 through end of school year
• Approval of maternity leave – Veronica Harbaugh – December 29, 2016 through March 3, 2017
• Appointment of Cecilia Villalobos – Substitute Teacher for Harbaugh maternity leave
• Appointment of Zachary Sutton – Mentor for Kyle Gilbert for 2016-2017 school year
• Approval of Kevin Taylor as Assistant Girls Basketball Coach for 2016-2017
• Approval of Jerry Hewerdine as Assistant Girls Track Coach for 2016-2017
• Teacher educational reimbursement request from Josh Haley for coursework taken during summer of 2016
6. COMMUNICATION FROM STA
Ryan Searby was present.
7. COMMUNICATION FROM VISITORS
Nora from The Leader and parent Nick Chatterton were present.
8. INFORMATIONAL ITEMS/DATES
• September 5 – No School ~ Labor Day
• September 16 – 1?2 Day Teacher In-Service ~ School Dismissal at 11:40 a.m.
• September 23 – Academic Awards Assembly
• September 26 – Budget Hearing at 6:55 p.m./Regular Board of Education Meeting at
7:00 p.m.
9. BUSINESS
A. UNFINISHED BUSINESS
1. Health Insurance Rates
Mr. Brooks stated that Health Alliance recommended a 9% rate increase across the board for the IERMP group. The rates will be good for 15 months. The group has done very well the first year and rates could be increased even less next year if the experience continues.
Motion: Mohr Second: Taylor
To: approve the Health Alliance medical insurance rates as presented for
October 1, 2016 through December 31, 2017
Voting Yes: McCormick, Mohr, Taylor, McDermott, Rein, Schluter, Reese Voting No: MOTION CARRIED
B. NEW BUSINESS
1. Tentative FY 2017 Budget
Mr. Brooks discussed the tentative FY 17 budget. It shows all but $34,000 of the county sales tax money going into the Capital Projects fund; $34,000 is being allocated into fund 30 for Debt Service. Mr. Brooks asked that the board members let him know if they would prefer not to abate the $34,000 in the debt service fund so that he can budget it into the Capital Projects fund instead. The tentative budget shows a deficit of $208,120 in the Education Fund, surplus of $53,838 in O&M, surplus of $118,770 in Debt Service, surplus of $3,297 in Transportation, surplus of $26,897 in IMRF/Soc Security, surplus of $143,553 in Capital Projects, surplus of $98,500 in Working Cash, surplus of $10,982 in Tort and surplus of $9,550 in Fire Protection and Safety. However, information is still being received so some numbers will change before the final budget is presented for approval. Mr. Brooks distributed an updated FY 2017 Projected Budget summary at the meeting. He projects that it might be closer to a deficit of $211,665 in the Education fund, a surplus of $41,838 in the O&M fund, a surplus of $809 in the Transportation fund and a surplus of $94.486 in the Working Cash fund. Mr. Brooks emphasized that we have a revenue problem, not an expenditure problem. A 1.5 percent increase was used to project property tax revenues. Other Education fund considerations were also discussed as listed on the handout. He does not anticipate state revenue changing much for this district which will mean that we will need to continue to look at ways to cut expenditures in the Education fund. Mr. Brooks recommended approval of the tentative budget as presented.
Mr. Schluter asked about when work on the science labs is planned and if that is included in this budget. Mr. Brooks stated that he anticipates doing that in the summer of 2017 and that would be a part of the FY 2018 budget and would be paid from fund 60. He said that we also may need to replace a roof in a couple of years over the math and science areas. A discussion was had as to the pros and cons of abating in the debt service fund, especially since the payments will accelerate steeply over the next nine years.
Motion: McDermott Second: Mohr
To: approve the tentative budget for fiscal year 2016-2017 as presented
Voting Yes: McCormick, Mohr, Taylor, McDermott, Rein, Schluter, Reese Voting No: MOTION CARRIED
2. Potential Parking Lot Addition
Mr. Brooks distributed a written proposal from Duce Construction and an email proposal from Rick’s Tractor Service for graveling the 511 N Main Street lot. The material option is recycled asphalt or gravel. The general consensus is to use gravel. The low bid was from Duce Construction in the amount of $8,335 to provide material, labor, and equipment to remove 170 SF of sidewalk, and to place and compact 6” of CA6 on top of geotextile fabric in an area of 5,915 SF.
Motion: McCormick Second: Rein
To: accept the proposal submitted by Duce Construction Company in the
amount of $8335 to gravel the lot at 511 N Main Street as specified in the proposal
Voting Yes: Rein, McCormick, Mohr, Taylor, Reese, Schluter, McDermott Voting No: MOTION CARRIED
3. Investments
The final outstanding CD has matured and been placed into the checking account. Mr. Brooks has met with a Longview Bank representative to discuss an investment program. The have agreed to charge a fee of.125% as opposed to the typical fee of.25% to manage investments by laddering CDs in accordance to our cash flow needs. The bank can secure better rates in this program than we could secure on our own. Mr. Brooks recommended that we enter into a one year agreement with Longview for this service.
Motion: Mohr Second: Taylor
To: approve entering into a one year agreement with Longview Bank to manage investments for a fee of.125%
Voting Yes: Mohr, Taylor, McDermott, Rein, Schluter, Reese, McCormick Voting No: MOTION CARRIED
4. Used Bus Purchase
Mr. Brooks has looked at the price of purchasing a used bus due to one of our current spare buses nearing the need for replacement. Mr. Brooks is not recommending any action tonight because he has not found a bus at the price he wants to pay yet. He has built a purchase into the budget so he will come back to the board when he finds an acceptable deal.
5. Board Policy Updates – 1st Reading
A first reading was held of board policies 2:70 Vacancies on the Board of Education, 2:70-E Checklist for Filling Board Vacancies by Appointment, 2:120-E1 Exhibit – Guilelines for Serving as a Mentor to a New Board of Education Member, 2:120-E2 Exhibit – Website Listing of Development and Training Completed by Board Members, 2:240-E1 Exhibit – PRESS Issue Updates, 2:240-E2 Exhibit – Developing Local Policy, 6:100 Using Animals in the Educational Program, 7:10 Equal Educational Opportunities, 7:10-E Exhibit – EqualEducational Opportunities Within the School Community, 7:270 Administering Medicines to Students, 8:90 Parent Organizations and Booster Clubs, 8:110 Public Suggestions and Concerns, 7:130 Students – Student Rights and Responsibilities, 7:140 Students – Search and Seizure, 7:290 Students – Suicide and Depression Awareness and Prevention, 7:300 Students – Extracurricular Athletics, 7:305 Students – Student Athlete Concussions and Head Injuries, 7:340 Students – Student Records, 8:30 Community Relations – Visitors to and Conduct on School Property. The policies will be up for action in September.
6. Principal’s Report
Mr. Page reported that the beginning of the year has gone well. The current enrollment is 471 which is 1 less student than this time last year. The enrollment differential from grade 9 through 12 over the last 10 years has averaged in the negative 10 to 20 range.
10. GOOD OF THE CAUSE
Soccer won their first game. Mrs. McCormick will attend the RCCSEC board meeting this week. The fall kickoff was well attended. The fence is almost done and looks good.
11. ADJOURNMENT
Motion: Mohr Second: McCormick
To: adjourn at 8:30 p.m.
Voting Yes: 7 Voting No: 0
MOTION CARRIED
_________________________ _________________________ President Secretary
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