East Central Reporter

St. Joseph-Ogden High School District 305 board of education met Monday, April 25.

Here are the meeting minutes as provided by the St. Joseph-Ogden High School District 305 board of education:

St. Joseph-Ogden High School District #305

301 N. Main Street, PO Box 890

St. Joseph, IL 61873

217-469-2586

St. Joseph-Ogden CHSD 305

Board of Education

Regular Meeting

Monday, April 25, 2016

7:00 PM

Board Room, Superintendent’s Office

St. Joseph-Ogden High School

1. CALL TO ORDER

Meeting called to order at 7:00 p.m. by president James Rein

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

Present: Rein, Reese, Taylor, Mohr, McDermott

Absent: Schluter, McCormick

Also Present: Brian Brooks, Superintendent; Gary Page, Principal

4. APPROVAL OF AGENDA

Mr. Brooks recommended approval of the agenda as presented.

Motion: Mohr

Second: Reese

To: approve the agenda as presented

Voting Yes: 5

Voting No: 0

MOTION CARRIED

5. APPROVAL OF CONSENT AGENDA

Mr. Brooks reviewed bills and recommended approval of all consent agenda items as presented and amended pursuant to the Amended Personnel list distributed at the meeting. He noted that all boy’s basketball meals from the state tournament travel were put on the school credit card and then the boys basketball program and Fan Club reimbursed the school. Mr. Brooks is setting precedent such that extracurricular groups that participate in events that result in incurring meal expenses will no longer receive money for food from the school budget.

Ms. McCormick arrived at 7:03 p.m.

Motion: McDermott

Second: Rein

To: approve the consent agenda as presented and amended as to personnel

Voting Yes: Rein, Mohr, McDermott, McCormick, Reese

Abstain: Taylor

Voting No:

MOTION CARRIED

* Approval of Minutes – March regular and closed session minutes as presented

* Approval of Bills – April bills payable as presented

* Approval of Personnel Changes

- Resignation of Jenna Flessner – Classroom Aide

- Resignation of Isaiah Olson – Assistant Boys Basketball Coach

- Resignation of Steve Fiscus – Assistant Football Coach

- Resignation of Jeff Finis – Head Girls Basketball Coach

- Employment of Richard Vetter – Summer Maintenance

- Employment of Nick Wolf – Summer Maintenance

- Employment of Kolten Taylor – Summer Maintenance

- Employment of Mason Edwards – Summer Technology

- Employment of Sean Barber – Summer Technology (partial position)

- Employment of Shawn Skinner – Business Teacher and FBLA Sponsor (pending proper licensure), beginning 2016-2017

- Employment of Karen Patterson – One on one Student Aide (pending student enrolling at SJO in the Fall of 2016)

- Kody Haas – One on one Student Aide (pending proper licensure and student enrolling at SJO in the Fall of 2016)

- Employment of Todd Sarnecki – Assistant Football Coach for 2016-2017

- Employment of Dan Vogelsang – Head Soccer Coach for 2016-2017

- Termination (per policy) effective at conclusion of 2015-2016

Kody Haas – Assistant Baseball Coach

Mitch Pruemer – Assistant Baseball Coach

Mike Bialeschki – Assistant Boys Basketball Coach

Ashley Langley – Assistant Girls Basketball Coach

JR Meeker – Assistant Wrestling Coach

Austin Upton – Assistant Wrestling Coach

Emily Williams – Dance Coach

Chandler Dalton – Drama Assistant

Laurie Geeseman – Music Assistant

Randy Wolken – Head Softball Coach

David Richmond – Assistant Softball Coach

Tom Mathis – Assistant Boys Track Coach

Matt Umbarger – Assistant Boys Track Coach

Gerald Hewerdine – Assistant Girls Track Coach

Abby McDonald – Head Volleyball Coach

Melanie Moore – Assistant Volleyball Coach

Manuel Rodriguez – Assistant Volleyball Coach

Lori Frerichs – Cheerleading Coach

Dan Vogelsang – Assistant Soccer Coach

6. COMMUNICATION FROM STA

Jacob Beccue was present.

7. COMMUNICATION FROM VISITORS

None

8. INFORMATIONAL ITEMS/DATES

- April 30th – Prom at 8:00 p.m.

- May 5th – Music Concert at 7:30 p.m.

- May 12th – Honors Night at 7:30 p.m.

- May 15th – Graduation at 3:00 p.m.

- May 23rd – Regular Board of Education Meeting at 7:00 p.m.

- May 23rd , 24th, 25th – Semester Exams

- May 24th, 25th – School Improvement ½ Day – Student Dismissal at 11:40 a.m.

- May 24th – Spring Athletic Awards at 7:00 p.m.

- May 25th – Last Day of School Year

9. BUSINESS

A. Unfinished Business

1. RESOLUTION providing for the issue of Taxable General Obligation Refunding School Bonds, Series 2016A, and General Obligation Refunding School Bonds, Series 2016B, of Community High School District Number 305, Champaign and Vermilion Counties, Illinois, for the purpose of refunding certain outstanding bonds of said School District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof William Glass was present from First Midstate and informed the board the new interest rate resulting from refunding the 2006 bonds is 1.78%. This results in a savings of $719,834.45.

Motion: McCormick

Second: Rein

To: approve the RESOLUTION providing for the issue of Taxable General Obligation Refunding School Bonds, Series 2016A, and General Obligation Refunding School Bonds, Series 2016B, of Community High School District Number 305, Champaign and Vermilion Counties, Illinois, for the purpose of refunding certain outstanding bonds of said  School District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof

Voting Yes: Rein, McCormick, Mohr, Reese, McDermott, Taylor

Voting No:

MOTION CARRIED

Resolution signed

2. Grading Scale

Mr. Brooks recommended approval of the proposed new grading scale as presented at the March meeting. It will go into effect for the 2016-2017 school year.

Motion: McDermott

Second: Reese

To: approve the proposed new grading scale as presented and contained in the board packet

Voting Yes: Taylor, McDermott, McCormick, Reese, Mohr, Rein

Voting No:

MOTION CARRIED

3. Board Policy Updates – 2 nd Reading

Mr. Brooks recommended approval of board policy updates as follows:

6:300 – Graduation Requirements – approve language changes

7:150 – Agency and Police Interview – approve language changes

7:190 – Student Behavior – approve language changes; decline options 1, 2, and 3

7:200 – Suspension Procedures – approve sub-headings changes

7:210 – Expulsion Procedures – approve language changes

7:220 – Bus Conduct – approve sub-headings and language changes

7:240 – Conduct Code for Participants in Extracurricular Activities – approve language changes

7:305 – Student Athlete Concussions and Head Injuries – approve legal reference change

7:190-E3 – Memorandum of Understanding – no action required

Motion: Mohr

Second: Taylor

To: approve board policy updates as presented

Voting Yes: 6

Voting No: 0

MOTION CARRIED

B. New Business

1. Food Service Cooperative

Mr. Brooks informed the board that there were some concerns that arose this past year regarding bidding procedures by HPS, the school food service cooperative that we have been affiliated with. This led him to search for alternatives and he recommended that we switch from HPS to the Northern Illinois Independent Purchasing Cooperative for the 2016-2017 school year. This saves a little bit of money and other area school districts have reported a good experience with this group.

Motion: McCormick

Second: Mohr

To: approve the Intergovernmental Agreement Resolution to join the Northern Illinois Independent Purchasing Cooperative

Voting Yes: Mohr, Reese, McDermott, McCormick, Taylor, Rein

Voting No:

MOTION CARRIED

Resolution signed

2. Beverage Contract

Our three year contract with Pepsi is expiring this year. Two proposals were prepared by Pepsi and were contained in the board packet. Proposal 1 provided for a rebate to be paid to the school of $1.00 per case and Proposal 2 provided lower straight invoice pricing with no rebates. Mr. Dalhaus was present from Pepsi to answer any questions. Mr. Brooks recommended approval of another three year contract pursuant to Proposal 1 starting July 1, 2016 and ending June 30, 2019

Motion: Rein

Second: Taylor

To: approve another three year contract with Pepsi pursuant to Proposal 1 as contained in the board packet starting July 1, 2016 and ending June 30, 2019

Voting Yes: McCormick, Mohr, Rein, Taylor, McDermott, Reese

Voting No:

MOTION CARRIED

3. Third Quarter Financial Report

Mr. Brooks reported that we are on target with the projected revenues and expenditures at this time in the year. He predicts that by the end of the year we will not have received all of the budgeted revenues due to the financial circumstances of the State of Illinois. Mr. Brooks doesn’t think that we will see all transportation money from the state. If all revenue does come in, he roughly projects a $200,000 deficit in the Education fund, a $68,000 surplus in the O&M fund, a surplus in the Transportation fund of $43,000, and a surplus in the Working Cash fund of $90,000. The concern going forward is the trend of decreasing revenues. We will be looking at cuts that hurt if the revenue stream continues to decline. As to the recent discovery by the state regarding its overpayment of CPPRT money to public bodies, Mr. Brooks has learned that our district was overpaid by $11,748.18 and the state plans to recoup that money over a two year period beginning in January 2017 by reducing future payments.

4. Diesel Fuel Contract

We purchase diesel fuel from Illini FS. Mr. Brooks has spoken with the representative to inquire about contracting over the course of a year in an effort to save money. We are currently paying the lowest price per gallon that we have paid in the last three years so chances are that the prices will climb. By locking in the price for a year, we could potentially save money over the course of a year, however, if prices stay lower than the price per gallon that we lock into for a year, we could pay more than if we continued to buy it on an as needed basis. Mr. Brooks is going to gather more information to bring to the May meeting.

5. Principal Report

Mr. Page discussed pre-registration enrollment data and staffing recommendations. Current enrollment is 470 and the number pre-registered for 2016-2017 is 476. Staffing recommendations include 1 overload in Art, 2 overloads in Math, 1 overload in Spanish, and 1 overload that is a split for a teacher that teaches both Spanish and Business. 

The student handbook changes for 2016-2017 are a result of clean up language or Senate Bill 100 changes.

10. CLOSED SESSION

For Open Meetings Act Exception 6 - the setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6)

Motion: Rein

Second: Mohr

To: go into closed session at 7:54 p.m. for Open Meetings Act Exception 6 – the setting of a price for sale or lease of property owned by the public body. 5 ILCS

120/2(c)(6)

Voting Yes: McDermott, Mohr, Rein, McCormick, Taylor, Reese

Voting No:

MOTION CARRIED

Open session resumed at 8:06 p.m.

11. ACTION ON CLOSED SESSION ITEMS

Motion: McCormick

Second: Rein

To: approve the Contract for the sale of the house and shed at 511 N. Main Street for $1.00 to Joel and Laura Furrer

Voting Yes: Rein, McDermott, Mohr, McCormick, Taylor, Reese

Voting No:

MOTION CARRIED

Contract signed and $1 in cash received from buyers

Mr. Brooks recommended that the board go back into closed session to discuss a personnel matter.

Motion: Rein

Second: McDermott

To: go into closed session at 8:11 p.m. for Open Meetings Act Exception 1 – the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

5 ILCS 120/2(c)(1)

Voting Yes: Mohr, Rein, McCormick, Taylor, Reese, McDermott,

Voting No:

MOTION CARRIED

Open session resumed at 8:36 p.m.

12. GOOD OF THE CAUSE

Mr. Brooks reported that the Health/Life/Safety roof tucking project now has a timeline. Drawings are projected to be done by the end of the week, it will go out to bid in May, and it may be possible to have information for board approval at the May meeting. If that time has to be extended, a special meeting may be needed to approve it between the May and June meetings.

13. ADJOURNMENT

Motion: Mohr

Second: McCormick

To: adjourn at 8:39 p.m.

Voting Yes: 6

Voting No: 0

MOTION CARRIED